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Music Industry Job Openings

TV Network Seeks Admin Assistant, Marketing

Job Code: 20160118-1188
Position Title: Admin Assistant, Marketing
Post Date: Jan 18, 2016

The Administrative Assistant, Marketing will provide high-level administrative support, including schedule and travel management, expense reports, sensitive communications, and acting as liaison to the top company executives within and outside of the company. This position will work closely with internal marketing, creative and on-air production staff, and internal company representatives across various departments and external production companies.
Responsibilities:
·Schedule appointments, maintains and update creative marketing andon-air department daily calendar.
·Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority.
·Schedule, organize and coordinate meetings and facilities, including travel, transportation/hotel arrangements, prepare and distribute materials, agendas, notes, handouts, etc.
·Arrange presentations and conferences; coordinate equipment needs and refreshments; compile and distribute materials, etc.
·Responsible for the processing of financial matters including expense reports, check requests, invoices and purchase orders.
·Open, review, route, and disseminate interoffice and external mail, distribute correspondence and other material to department staff.
·Provide data entry and clerical support. Assist with special projects and provide general office support such as copying and faxing. Establish and maintain department records and files.
·Function as administrative liaison to departmental staff, other departments, external vendors and consultants.
·Liaise with production companies as necessary to set up meetings and create agendas and schedules for programming meetings.
·Maintain production tracking reports, production calendars and competitive reports
·Reviewing submitted materials and make comments.
·Assist department coordinators with various tasks – from asset collection to cut sheet management.
·Provide occasional administrative and creative support to promo producers and graphics team
·Assist department coordinators with various tasks – from asset collection to cut sheet management.
·Provide occasional administrative and creative support to promo producers and graphics team